People & Culture - Business Administration Trainee
Ballarat Central, VIC, AU, 3350 Horsham, VIC, AU, 3400
Business Administration Trainee
Fixed term full-time (80 hours per fortnight including monthly ADO)
Based at either the Ballarat or Horsham campus
About the role
Grampians Health has an exciting Business Administration Traineeship opportunity in the People & Culture department for those looking to start or restart their career!
The program will commence in mid-late January 2026 for a 12-month, fixed-term period with the successful applicant being enrolled in Cert III Business Administration upon commencement.
As a trainee you will work five days per week with dedicated study time and you will receive on-the-job training to put your study into practice along with gaining hands-on experience working in People & Culture!
Why choose this program?
- The course is completely free for you to undertake
- Earn as you learn
- Build on your skills and receive mentorship and guidance from your Trainer
- Opportunity for ongoing employment for right candidates
Key Responsibilities:
- Process and monitor pre-employment background checks, including Police Checks, Working with Children checks and NDIS clearances.
- Process contracts, variations for new and existing employees.
- Monitor the P&C phone system and email, promptly responding to all incoming calls and emails and directing messages as needed.
- Enter and update daily HR competencies, such as induction checklists and PDRs accurately in the relevant database.
- Collect mail and perform other administrative tasks and projects as required.
Requirements/Eligibility
- Must meet criteria for eligibility in the Traineeship Certificate III Business Administration
- Must meet the Australian Governments Apprenticeship criteria
- Successful completion of the Language, Literacy and Numeracy requirements
About you:
You are someone who ensures accuracy and takes pride in getting the details right. You understand that in administration, every action can have a flow-on effect, so you approach tasks with critical thinking and a problem-solving mindset. While this role involves data entry, you know it’s much more than that, it’s about ensuring processes run smoothly.
You’ll bring:
- High attention to detail: spotting errors before they become issues.
- Critical thinking skills: understanding how one step impacts the next.
- Strong maths ability: comfortable working with figures and calculations.
- A proactive attitude: willing to learn, ask questions and take initiative.
If you’re looking to start or restart your career and want to build a solid foundation in business administration while contributing to a team that values precision and collaboration, this opportunity is for you.
To see a full copy of the Position Description please click here
Interested?
Click APPLY or if you wish to discuss the role prior to applying, contact Madeleine Harris, Talent Acquisition Lead on 03 5320 8971 for a confidential discussion.
We're actively seeking candidates for this role and will review applications as they are submitted. Applications will close when the position is filled.
About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.
Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Fitness Passport membership
- Staff rewards and recognition programs
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
