Administration Assistant - Central Allocations Unit

Casual Opportunity 

HS1 

About the Role
We’re welcoming applications from individuals who are adaptable and ready to make a meaningful contribution to our team.

Our Administration Assistants provide onsite support across a variety of non-clinical areas.  In this casual role, you’ll be responsible for a wide range of administrative tasks that contribute to the smooth and efficient functioning of the department you’re assigned to.

To support our coverage needs, you’ll be available at least 3 days per week, Monday to Friday.  As this is a casual role, shifts are not guaranteed and workdays may change between assignments.

To be considered for this role, you must be living in the Ballarat region.


Application Requirements:

• Upload a cover letter and resume
• Be able to provide a minimum of 2 referees: 1 being your current direct manager and the other(s) an additional manager or supervisor

Key Responsibilities:

• Providing a high standard of administrative support
• Accurate data entry into required software systems
• Maintain accurate availability and accepting shifts based on availability
• Flexibility to work across a variety of locations and shift times
• Participate in annual performance reviews
• Commitment to ongoing mandatory education

What We’re Looking for:

• Proven ability to communicate effectively with a diverse range of individuals
• Exceptional interpersonal skills with a collaborative and respectful approach
• Excellent time management and organisation skills
• Proficient in computer use with the ability to quickly learn new software systems
• High attention to detail and accuracy
• Demonstrated ability to manage multiple tasks and prioritise responsibilities
• Ability to work well within a team environment
• Demonstrated person centred care and respectful approach to patients, visitors and staff
• Previous experience in a healthcare setting is desirable but not essential
• Current Working With Children Check, or willingness to obtain

To view a copy of the position description click here

 
Interested?
Click APPLY or contact the CAU Recruitment Team on 5320 6577 or 5320 6401 for a confidential discussion.

This position will close on 31 January 2026.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to discounted health club membership
• Staff rewards and recognition programs

Ballarat Region
Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city.  Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping.  Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask.  Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people.
Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.