Administration Assistant - Engineering

Fixed Term Full Time (2 years) 
80 hours a fortnight + monthly ADO 
$29.57 per hour

About the Role
We are seeking a proactive and organised Administration Officer to join our Engineering Services Department. As part of a small, supportive team, you will play a key role in managing work order processes — from the original request, through to ordering services and parts, coordinating trades and contractors, and reconciling invoices. This role is varied, requiring strong clerical, secretarial, and administrative skills, with opportunities to liaise across internal staff, contractors, and external suppliers.

Key Responsibilities

• Provide secretarial support including preparation of letters, memos, reports (including confidential matters), taking minutes, scheduling appointments, and filing.

• Enter, update and maintain work requests in the computerised work recording system, ensuring accuracy of asset names and job details.

• Print and issue work orders, collect completed work, and record job details into the system.

• Coordinate and prioritise urgent repair work with tradespeople and contractors.

Key Selection Criteria

• Demonstrated clerical and administrative experience.

• Strong communication and interpersonal skills, with the ability to liaise effectively across a wide range of stakeholders.

• High level of initiative and problem-solving ability.

To see a full copy of the Position Description please click here

 

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Aaron Taylor on (03) 53204326 for a confidential discussion. 

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Fitness Passport membership
• Staff rewards and recognition programs

Job applications close: 16 April 2026

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.