Administration / Data Clerk - Breast Screen
Ballarat Central, VIC, AU, 3350
$29.57 per hour + salary packaging | Administration / Data Clerk - BreastScreen
Permanent Full Time available with the potential to job share | 80 hour per fortnight including a monthly ADO
Grampians BreastScreen is seeking dedicated and detail‑focused Data & Administration Clerks to join our collaborative Administration, Data and Nursing teams. This role is essential to the smooth daily functioning of our service and directly supports the delivery of high‑quality breast screening care to our community.
While this has historically been a full‑time role (1.0 EFT), the team is open to splitting the EFT into part‑time positions to support flexibility and attract multiple strong candidates.
About the role
As a Data & Administration Clerk, you will play a vital role in ensuring the accuracy, timeliness and integrity of client data in alignment with BreastScreen Australia National Accreditation Standards. Working under the direction of the Data Manager, you will provide high‑quality administrative, data management, reception and telephone support.
This is a varied role that suits someone who enjoys multitasking, values accuracy, and thrives in a supportive team environment where confidentiality and attention to detail are paramount.
Key Responsibilities
- Accurately enter client information into the BreastScreen Victoria system with speed and precision.
- Confidently manage the Gecko client information system and stay up to date with system upgrades.
- Collaborate with the Data Manager to report reading statistics to the Grampians BreastScreen team and Keystone Radiology.
- Prepare files for clients recalled to assessment for Nurse Counsellors.
- Conduct quality assurance checks on all data entries.Manage early review files and general file organisation tasks.
- Handle phone enquiries and complete ‘live’ bookings with professionalism and care.
About you
You will thrive in this role if you have:
- Strong attention to detail and a commitment to accuracy.
- Excellent organisational and time‑management skills.
- The ability to maintain confidentiality at all times.
- Confidence learning and using client information systems.
- A friendly, professional demeanour when engaging with clients and colleagues.
- Flexibility and willingness to support different functions across the service.
To see a full copy of the Position Description please click here
Interested?
Click APPLY or if you wish to discuss the role prior to applying, contact Mary-Anne Gould on 03 5320 3528 for a confidential discussion.
Job applications close: 26th of March 2026 at 11.59pm
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
