Administration Officer - General Medicine & Continuing Care

12 Month Fixed Term Part Time | 2/2/2026 to 29/1/2027

16 Hours per Week | HS2

Join a large regional tertiary referral hospital:

• Grampians Health is a large regional health service with campuses at Ballarat, Horsham, Stawell and Edenhope.
• Work within the CBD of Ballarat

Location:

• Ballarat is one of Victoria’s largest fastest growing inland centres and dubbed Australia’s most liveable city in 2020
• A regional city that offers first class schools, shopping and cultural precincts, sporting facilities and various tertiary facilities.
• Melbourne city centre and Tullamarine (Melbourne) airport is approximately 1 hour from Ballarat with easy access to Geelong, Bendigo and the Western districts and Grampians National Park. Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes.

About the Role

To provide full administrative support to the General Manager, Clinical & Medical Programmes (GH), Clinical Director of Medicine & Continuing Care, Director Medicine & Continuing Care, Heads of Departments, Physician training program and doctors in training within General and Speciality Medicine Services.

The role provides an end-to-end solution for the provision of day-to-day operational management, annual and ad hoc recruitment of Senior Medical Specialists, annual leave planning including short notice leave arrangements, and assisting in long-term strategic planning for General and Speciality Medicine Services.

The General Medicine Department

The General Medicine Team at Grampians Health are an integral part of Internal Medicine and sits within the Hospitals Directorate. The General Medical Unit has approximately 120 inpatients each day across two campuses and seven general medical units.

The Internal Medicine Service provides general medicine that also oversees gastroenterology, endocrinology, neurology, rheumatology, perioperative and obstetric medicine. In addition, there are independent respiratory, nephrology, oncology, haematology and cardiology units providing a weekday and on-call service. General Medicine is also well supported by geriatrics, palliative care and rehabilitation services as well as a hospital-in-the-home service that functions across our campuses.

To see a full copy of the Position Description please click here

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Robert MacGinley on 5320 4322 for a confidential discussion.

Job application close: 1st December 2025

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Fitness Passport membership
• Staff rewards and recognition programs

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city.  Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping.  Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.