Administrative Officer / Engineering
Ballarat Central, VIC, AU, 3350
40 hours per week with monthly ADO
$29.57-$33.78 per hour (HS1 – HS2)
About the Role
We’re seeking an Engineering Administrator to join our supportive Engineering and Facilities Department in Horsham. This is a unique opportunity that combines technical knowledge with strong organisational and process management skills. In this role, you will provide administrative, technical, and operational support to ensure the smooth coordination of maintenance, compliance, and project activities across our healthcare facilities.
Key Responsibilities
- Assist with the day to day running of the Engineering Office.
- Ensure all required records, data collection and storage are maintained accurately and assist with reporting as required.
- Review works requisitions ensuring they are approved in line with the established departmental guidelines and accurately enter all details into the Pulse ‘Work Order’ module.
- Assist with the coordination of planned maintenance activities.
- Assist with the financial system as needed.
- Facilitate effective communication between engineering, vendors, and hospital leadership.
Skills & Experience
- Previous experience in an Administration role
- Ability to prioritise tasks and meet deadlines as required
- Strong interpersonal, customer service and communication skills
- Ability to work as part of a team and with flexibility in an environment of change
- Working knowledge of healthcare facility operations, maintenance standards, and regulatory compliance.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
To see a full copy of the Position Description please click here.
Interested?
Click APPLY or if you wish to discuss the role prior to applying, contact Terry Cameron, Engineering Manager, on 0419 879 719 for a confidential discussion.
Job applications close: 14 November 2025
If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying
About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell.
Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.
Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Fitness Passport membership
- Staff rewards and recognition programs
Horsham Region
Located on the banks of the Wimmera River, Horsham is the retail, business & service centre of the Wimmera region. With a growing population of approximately 20,000, Horsham is a vibrant city in which to live, work and play. Horsham offers affordable housing, education and accessible community services.
With natural attractions such as the Grampians National Park, Mount Arapiles and the Little Desert National Park nearby, there is plenty to see and explore.
If you are dreaming of a career change with country lifestyle, Horsham is the place for you. To learn more about Horsham please click – Visit Horsham
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.
All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.
We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
