Privacy & Health Information Sharing Clerk
Ballarat Central, VIC, AU, 3350
Privacy & Health Information Sharing Clerk
Employment Type: Part Time (0.42 EFT, 3 days per week)
Classification: HS2 Health & Allied Services/Managers and Administrative Officers Award
About the Role
We are seeking a highly organised and detail-oriented Privacy & Health Information Sharing Clerk to support the organisation's privacy, health information management, and information sharing functions.
Reporting to the Privacy Officer, this role is responsible for processing requests for access to and disclosure of health information, supporting privacy incident management activities, conducting compliance monitoring, and contributing to privacy education and awareness initiatives.
This position plays an important role in maintaining compliance with privacy and health records legislation while promoting a culture of confidentiality, integrity, and responsible information management across the organisation.
Key Responsibilities
- Release of Information: Process requests for release of health information in accordance with legislative and organisational requirements.
- Privacy Administration and Support: Assist with the management of privacy incidents, assist with resolution and maintain documentation.
- Monitoring and Compliance: Conduct routine audits of access, use, and disclosure of personal and health information.
- Education and Awareness: Support delivery of privacy education and awareness programs across the organisation.
About You
To be successful in this role, you will demonstrate:
- Experience in release of information, health records management, privacy administration, or a similar healthcare or information management role.
- Proficiency in electronic medical record (EMR) systems and information management applications.
- Sound knowledge of privacy, confidentiality, health information management principles, and relevant legislation.
- Exceptional attention to detail and a demonstrated ability to manage sensitive and confidential information with accuracy and discretion.
- Strong organisational and time-management skills, with the ability to prioritise competing tasks.
- Well-developed customer service, communication, and stakeholder engagement skills.
- Ability to work collaboratively while also managing responsibilities independently.
To see a full copy of the Position Description please click here
Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset. We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.
- Flexible work arrangements and purchase leave opportunities
- Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
- Access to Fitness Passport membership
- Staff rewards and recognition programs
Interested?
Click APPLY or if you wish to discuss the role prior to applying, contact Pauline Basilio on 5320 4861 for a confidential discussion.
Job applications close: 26 August 2026
Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check. All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.
Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce. We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.
