Project Lead - Theatre Utilisation

Project Lead – Theatre Utilisation

Grampians Health – Ballarat Campus

30.4 Hours Per Week (4 days x 7.6hrs) – Fixed-Term 12 months
HS6

Grampians Health is seeking an experienced and motivated Project Lead – Theatre Utilisation to join our Patient Support Unit (PSU). This is an exciting opportunity to lead a major project aimed at improving surgical theatre performance across one of regional Victoria’s largest and most dynamic health services.

We care for more than 250,000 people and are committed to providing high‑quality, patient‑centred care. If you’re passionate about patient outcomes, collaboration, and innovative service delivery, we want to hear from you.

About the Role

As the Project Lead – Theatre Utilisation, you will drive the full lifecycle of the Theatre Utilisation Project within the PSU. Your work will focus on:

• Conducting comprehensive analysis of current theatre utilisation and identifying key opportunities for improvement.
• Developing performance dashboards, benchmarking reports and optimisation strategies to improve operating theatre efficiency.
• Leading change management activities to ensure sustainable improvements across surgical services.
• Engaging stakeholders, maintaining strong communication channels, and ensuring accurate reporting and documentation.

This role plays a critical part in supporting the three strategic priorities of the PSU: patient preparation & waitlist auditing, pathway redesign, and planned surgery blueprint reforms.

About You

You will be a detail‑oriented, proactive professional who can confidently work across clinical and operational environments.

You will bring:

• A tertiary qualification in surgical nursing, or extensive experience in surgical settings.
• Strong understanding of surgical scheduling, theatre workflows and hospital operations.
• Demonstrated experience in process improvement, project work, and data analysis/reporting.
• Excellent communication, stakeholder engagement and problem‑solving abilities.
• Advanced skills in Microsoft Office, including Excel, PowerPoint, Outlook and Visio.
• The ability to manage multiple priorities, influence others, remain calm under pressure and drive meaningful change.

Why Join Us?

• Play a significant role in shaping theatre performance across the organisation.
• Work in a collaborative environment aligned with Grampians Health values of Collaboration, Compassion, Accountability, Respect and Innovation.
• Opportunity to influence system‑wide improvements in surgical care.
• Be part of a diverse organisation that values safety, wellbeing, continuous improvement and inclusivity.

How to Apply

If you are passionate about improving surgical efficiency and enhancing patient outcomes, we would love to hear from you.

Click APPLY or contact Jessica Arduini, Project Coordinator, at 0417 297 834 for a confidential discussion.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.

We're actively reviewing applications as they are submitted. Applications will close once the position is filled.