Senior Administration Officer - Grampians Public Health Unit

Senior Administration Officer - Grampians Public Health Unit
Full time- Fixed term (12 months with potential for extension)

The Grampians Public Health Unit (GPHU) is seeking a skilled Senior Administration Officer to provide advanced administrative support in the dynamic environment of the unit.

This is a fantastic opportunity to work closely with senior leaders of the GPHU and support public health operations across the region to help shape efficient systems that enable high-quality service delivery.

About the Role

As the Senior Administration Officer, you will provide high-level administrative and operational support to the Director, Operations Manager and the broader GPHU team. You’ll play a pivotal role in developing administrative systems, coordinating regional stakeholders, and ensuring smooth day-to-day operations across the unit. 

This role involves significant liaison with internal and external stakeholders, including the Victorian Department of Health, and requires initiative, judgement, and the ability to thrive in a fast-paced environment.

Key Responsibilities

• Provide administration support to GPHU Director and Operations Manager

• Provide administration support to facilitate operation of GPHU

• Liaise with internal and external stakeholders to facilitate systems and ongoing functions of GPHU such as but not limited to roster, payroll, finance, IT, environment, equipment, contract, purchase, accounts payable etc.

• Develop, design, coordinate and manage a document management system for the Grampians Public Health Unit

• Coordinate impromptu and scheduled meetings, committees (prepare agendas, take minutes, track actions) and events

• Liaise with senior staff across the region to obtain and present information

• Provide technical document/spreadsheet/presentation expertise to the GPHU team – creating, editing, and formatting as required. Documents will include, but may not be limited to, Executive Briefs/Papers, templates, presentations, correspondence, advisories, business cases, and surveys.

• Manage high level access to DH APPCONNECT system for access to PHESS and other systems

• Manage databases (MS Teams, network drive, registers,)

• Participate in relevant committees, attend relevant meetings, and prepare and submit reports as required

To see a full copy of the Position Description please click here

 

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Saman Farahangiz on 1300 988 908 for a confidential discussion. 

Job applications close: 11 January 2026

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities

• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays

• Access to Fitness Passport membership

• Staff rewards and recognition programs

Ballarat Region

Ballarat is the largest centre in Western Victoria and the state’s fastest growing inland city.  Dubbed Australia’s most liveable city in 2020, Ballarat is home to first class education, fine dining and boutique shopping.  Uniquely located within easy access to Melbourne, Geelong, Bendigo and the Western district, Ballarat is blessed with some of Australia’s most significant heritage buildings and natural landscapes. To learn more about Ballarat click here - Visit Ballarat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.