Senior Administration Officer - Grampians Public Health Unit

Fixed-Term Full-Time | 40 Hours per week with a monthly ADO | 12-month contract

$37.67 per hour (HS3)

About the Role

The Grampians Public Health Unit (GPHU) is seeking an experienced Senior Administration Officer to provide high-level administrative and operational support in a fast‑paced public health environment. Working closely with the Director, Operations Manager and broader GPHU team, this role plays a key part in streamlining systems and supporting effective public health operations across the region. The position involves significant engagement with internal and external stakeholders, including the Victorian Department of Health, and requires strong judgement and initiative.

Key Responsibilities

• Provide administration support to multiple areas of the GPHU.
• Develop, design, coordinate and manage a document management system for the Grampians Public Health Unit.
• Liaise with senior staff across the region to obtain and present information.
• Deliver high‑level technical support for the creation of documents, spreadsheets and presentations, and producing and refining executive‑level materials for the GPHU team.
• Manage databases (MS Teams, network drive, registers).
• Participate in relevant committees, attend relevant meetings, and prepare and submit reports as required.

Skills & Experience

• Demonstrated experience supporting senior leadership teams.
• Proficient in the use of broad established administrative processes in a health service.
• Advanced technical skills in MS Office (Word, Excel, PowerPoint, Outlook, Visio).
• Demonstrated ability to be proactive and show sound judgement in a diverse and continuously evolving environment where needed.
• Proven ability to adapt to a dynamic environment with rapidly changing priorities.

To see a full copy of the Position Description please click here.

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Access to Fitness Passport membership
• Staff rewards and recognition programs

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Saman Farahangiz, Director Population and Public Health – Grampians Public Health Unit, on 1300 988 908 for a confidential discussion. 

Job applications close: 05 May 2026.

If you are currently employed at Grampians Health, please sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet.

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.