Administration Coordinator (Ambulatory Care)

Fixed Term Part Time | 2 days per week | 12-month contract | Stawell

HS2 | $33.78 - $37.35 per hour

Are you an experienced administrator with strong leadership skills and a passion for healthcare? Grampians Health Stawell is seeking an Administration Coordinator to support our Allied Health and Ambulatory Care teams in a collaborative, job-share role.

Grampians Health Stawell is situated at the foothills of the Grampians National Park and heart of the Grampians wine region. It is the ideal place to start exploring what the Grampians National Park has to offer including hiking, rock climbing, fishing and water sports. Stawell has a rich sporting history and is host of the oldest foot race in Australia- the Stawell Gift. It is a bustling and thriving community, within 2.5 hours drive of Melbourne. 

About the Role

The Allied Health and Ambulatory Care departments at Stawell provide a wide range of services such as Allied Health, Specialist outpatient clinics and Rehabilitation services.

In this role you will job share responsibilities for administration operations, coordination of staff rosters and leave, training and development, and ensure smooth day-to-day functioning of the Allied Health and Ambulatory care services.

We are seeking a candidate who thrives in a busy, fast-paced environment, is passionate about delivering exceptional customer service, and is ready to take the next step into a senior administration role.

Skills & Experience

• Demonstrated high level of customer service skills with a minimum of 3 years’ experience in high level administrative processes, preferably in a healthcare setting.
• Demonstrated experience in supervising staff, including roster and leave management.
• Excellent verbal and written communication skills and the ability to maintain strong, effective working relationships with internal and external stakeholders.
• Demonstrated willingness to develop self and others and identify areas for improvement.
• Confidence in responding to, managing and escalating conflict.
• A strong understanding of principles relating to confidentiality, and the ability to understand patient rights and responsibilities.
• Demonstrated initiative and problem-solving skills to achieve optimum results in all aspects of work
• Undertaking or working towards Certificate / Diploma level qualification in administration.
• Previous experience with Clinical applications e.g. Patient Administration Systems (iPM), Digital/Electronic Medical records (BOSSnet) and rostering

Applications can be submitted via the link and must include a cover letter and current resume.

To see a full copy of the Position Description please click here
 

Interested?

Click APPLY or if you wish to discuss the role prior to applying, contact Lizz Antony, Ambulatory Team Leader on 5358 6548 for a confidential discussion. 

If you are currently employed at Grampians Health, please ensure you sign in through the 'Employee Login' via the external Careers Page or access the Careers Page via the Intranet before applying

Applications Close: 29/01/2026

About Grampians Health
Grampians Health provides healthcare to a large region at our campuses based in Ballarat, Dimboola, Edenhope, Horsham and Stawell. 

Our mission is to deliver sustainable healthcare tailored to evolving community and workforce needs. We strive to enhance services and careers, providing quality healthcare to rural and regional communities. Joining Grampians Health means being part of a diverse team, with a variety of career opportunities in acute, maternity, mental health, allied health, aged care and support services.

Culture & Benefits 

At Grampians Health, we recognise our staff are our greatest asset.  We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.

• Flexible work arrangements and purchase leave opportunities
• Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
• Staff rewards and recognition programs

Stawell Region

Stawell is a small town, with a big heart. Life is lived here at a slower pace, it's perfect for people who are wanting to get away from big cities and unwind. We have beautiful wildlife and numerous hiking trails, you will never outgrow this place and its wonders. Stawell is only a 45-minute drive to Horsham, where you can have the opportunity to dine from restaurants, farm gates and cellar doors of some of Australia's best and most awarded venues.

If you are dreaming of a career change with stunning natural landscapes to enjoy, Stawell is the place for you. To learn more about Stawell please click – Visit Stawell

Ararat Region

Ararat has a population of over 11,000 and is situated 198km west of Melbourne on the Western Highway which connects the region to Adelaide. Ararat is the gateway to the Grampians Region and is characterised by stunning horizons, mountain scapes and a strong sense of community.

Advanced manufacturing, agriculture, food and wine production, construction, healthcare and tourism experiences underpin the economy. To learn more about Ararat please click – Visit Ararat

Diversity and Inclusion
All appointments are subject to a satisfactory police records check, immunisation clearance and Working with Children check and/or NDIS Worker Screening Check.

All employees must be willing and able to wear Personal Protective Equipment (PPE) when required, which at a minimum is a surgical mask. Additional PPE requirements are role-dependent.

Grampians Health is a child safe organisation, committed to the safety and wellbeing of all children and young people. Grampians Health is committed to providing a diverse and inclusive workforce.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, people from culturally and linguistically diverse backgrounds, mature age workers and lesbian, gay, bisexual, transgender, queer (or questioning), intersex and asexual LGBTQIA+.